1. About this policy
This privacy policy explains how SiteStrata Workforce collects, uses, stores and shares personal information when workers use the SiteStrata Workforce app and related workforce services.
SiteStrata Workforce is designed to help construction businesses manage workforce attendance, site clock-in and clock-out records, and related employment and project records. The organisation that gives you access to SiteStrata Workforce may also have its own privacy obligations and workplace policies.
2. Information we may collect
Depending on how your employer or organisation uses SiteStrata Workforce, information processed through the service may include:
- your name, contact details and workforce profile information;
- employer, workspace, site or project information;
- clock-in, clock-out, break and attendance records;
- precise location information associated with attendance events;
- device and technical information needed to operate and secure the service;
- records submitted through the app where relevant to workforce administration.
3. Precise location data and background location
SiteStrata Workforce collects precise location data. When location features are enabled for your account, precise location may be collected while you are clocked in, including when the app is closed, running in the background, or not actively in use.
This location processing is used for workforce and attendance functions, including:
- site attendance verification;
- geofence-based clock-in and clock-out;
- automatic site-exit clock-out when a clocked-in worker leaves the permitted site area.
Attendance evidence may include:
- latitude and longitude;
- GPS accuracy;
- distance from the relevant site;
- geofence status;
- clock event type;
- timestamp.
4. Why this information is used
Personal information is used to operate SiteStrata Workforce and support legitimate workforce administration. This can include recording attendance, confirming whether a worker was within an authorised site area, supporting payroll or timesheet processes, maintaining project records, helping resolve attendance disputes, improving service reliability, and meeting contractual or legal record-keeping requirements.
5. Who can access workforce records
Authorised employer, office, management or administrative users may access workforce and attendance records according to the permissions applied within their SiteStrata workspace. Access should be limited to users who require the information for legitimate business, workforce, payroll, site-management or compliance purposes.
6. Service providers
Trusted cloud, hosting, database, authentication, communications and other service providers may process personal information where necessary to operate SiteStrata. These providers are used to support the service and are not authorised to use workforce information for their own advertising purposes.
7. Security and transmission
Data transmitted between the SiteStrata Workforce app, website and supporting services is transmitted over encrypted HTTPS/TLS connections. We also use technical and organisational controls intended to protect workforce information against unauthorised access, alteration, loss or disclosure.
No internet-based service can guarantee absolute security, but SiteStrata takes reasonable measures to protect the information processed through the platform.
8. Data retention
Workforce, attendance and related records may be retained for as long as reasonably needed for workforce administration, payroll, contractual obligations, accounting, project records, dispute handling, compliance or legal purposes.
When information is no longer required for those purposes, it may be deleted or anonymised in accordance with applicable requirements and the relevant organisation's retention obligations.
9. Your rights and requests
Depending on the circumstances and applicable law, workers may request access to personal information, ask for inaccurate information to be corrected, or request deletion of information where deletion rights apply.
Some information may need to be retained where there is a legal, contractual, payroll, accounting, employment, project-record or dispute-related reason to keep it.
To request account deletion, use the SiteStrata Workforce account deletion page:
https://www.sitestrata.co.uk/delete-account.html
10. Employer and workplace responsibilities
If SiteStrata Workforce is provided to you by an employer or other organisation, that organisation may determine how workforce information is used for its own employment, payroll, attendance, site-management and compliance purposes. You may also contact your employer or authorised office contact with questions about how they use your workforce records.
11. Changes to this policy
This policy may be updated from time to time to reflect changes to SiteStrata Workforce, legal requirements, service providers or data-handling practices. The latest version will be published on this page with an updated date.
12. Contact SiteStrata
For privacy questions or requests relating to SiteStrata Workforce, contact:
SiteStrata
hello@sitestrata.co.uk